Turnaround depends on project scope and trade density, but we move quickly. Your timeline begins once we receive your core approved shop drawings and master MSDS list, and because we understand the pressure of turnover deadlines, we prioritize keeping every closeout on schedule.

No. Technical writing, engineering design changes, and "as-built" record drawings must legally be authorized and signed off by your Professional Engineer (P.Eng.) of Record. ProSpec Manuals manages the highly demanding data orchestration, compliance validation, and structural formatting. We package your approved engineering assets into the precise, indexed Division 01 78 23 layout your consultants require. 

To begin, we require your approved shop drawings, product data, your master MSDS list, and any trade-specific documents requested by the consultant. Eventually we will need warranties, as-built markups, start-up reports, commissioning documentation, and possible training materials to include. Don't worry if your files are unorganized. You are welcome to simply upload them to your secure project vault, and we will take care of the sorting, indexing, and compliance formatting.

We actively manage the collection process. If certain manufacturer sheets or warranties are missing from your initial upload, we will flag them early and coordinate with your team or trades to track down the missing assets, keeping your project on schedule.

Absolutely. While we always deliver a fully bookmarked and searchable digital PDF, we can also produce premium, heavy-duty physical binder sets. These feature custom tabbed divisions, high-resolution prints, and matching spine labels delivered directly to your office or job site. Printed sets are quoted separately based on your specific volume. 

Your proprietary drawings, bid sheets, and specifications are highly secure. We assign your project a private, encrypted digital document vault. Only authorized ProSpec technicians and your designated team members have access to these files, protecting your business's intellectual property. 

Yes. We build compliant closeout manuals for subcontractors across the trades we support, including Mechanical (Air Handling, Cooling, Heating, and Plumbing divisions), Electrical, Fire Protection, and Controls, as well as general contractors managing multi-trade packages.

Yes. We support General Contractors by offloading the massive administrative burden of chasing down and organizing subcontractor submittals. We compile clean, unified master closeout manuals that keep your client handovers smooth and on schedule. 

Yes. For large-scale commercial or institutional builds with multiple phases or distinct trade divisions (e.g., separate mechanical, electrical, and structural scopes), we can build and index individual, cross-referenced manuals concurrently. 

We tailor the manual to your project's precise specifications. Simply upload the consultant's closeout guidelines along with your project files, and we will customize the indexing, bookmarking, and structural hierarchy to match their exact expectations. 

Getting started is simple. Click any "Start Your Manual" or "Submit RFQ" button on our site, upload your project's trade scopes or drawings, and we will return a transparent, flat-fee quote. Once approved, we open your secure project vault.